PRIVACY NOTICE

Schools Division of San Carlos City

The Department of Education – Schools Division of San Carlos City (DepEd San Carlos City) is committed to its mandate to protect and promote every Filipino learner’s right to quality basic education. To fulfill this mandate, the Division collects and processes various data and information—including personal information—from learners, parents, teachers, personnel, and other stakeholders across its different systems and platforms.

1. Purpose of Data Collection

DepEd San Carlos City collects and processes personal data to:

  • Deliver quality basic education services across schools within the Division;
  • Support policy-making, planning, and evidence-based decision‑making;
  • Maintain accurate education records and administrative information;
  • Implement programs, projects, and other Division-wide initiatives; and
  • Comply with national laws, DepEd issuances, and other regulatory requirements.

All data processing activities strictly follow the principles of transparency, legitimate purpose, and proportionality, as required under the Data Privacy Act of 2012 (Republic Act No. 10173).

2. Commitment to Transparency and Privacy

DepEd San Carlos City upholds:

  • The public’s right to access information under the Freedom of Information (FOI) Program, pursuant to Executive Order No. 2, s. 2016, and
  • The protection and confidentiality of personal data, in compliance with the Data Privacy Act.

Requests for information—including personal data—are guided by the DepEd Freedom of Information Manual (Department Order No. 72, s. 2016), subject to applicable exceptions under the Constitution, existing laws, and jurisprudence.

3. Access, Use, and Storage of Personal Information

Access to personal information is restricted to authorized DepEd personnel only. Data processing is carried out through secure channels such as official DepEd email, internal systems, and web applications.

All collected data are stored in secure databases managed in accordance with:

  • National government standards and ICT policies,
  • DepEd guidelines and memoranda, and
  • Established procedures for information security and recordkeeping.

DepEd San Carlos City implements safeguards to ensure that personal data remain confidential, protected, and used only for legitimate purposes.

4. Rights of Data Subjects

Under the Data Privacy Act of 2012, you have the right to:

  • Be informed of how your personal data is collected, used, and processed;
  • Access your personal information held by DepEd San Carlos City;
  • Correct or update any inaccurate or incomplete data;
  • Object to processing under lawful and reasonable circumstances;
  • Withdraw consent where applicable; and
  • Request deletion or blocking of data under conditions allowed by law.

For concerns, clarifications, or requests regarding your personal data, you may contact:

📩 Email: sancarlos.city1@deped.gov.ph

5. Website Analytics

The DepEd San Carlos City website uses Google Analytics, a third‑party service, to monitor and analyze web traffic. Google Analytics uses cookies to collect non-identifiable user data. DepEd does not share analytics data with other parties beyond what is necessary for website performance analysis.

Analytics data collected may include:

  • IP address
  • Search terms used
  • Pages and internal links accessed
  • Date and time of visit
  • General geographic location
  • Referring site or platform
  • Operating system
  • Web browser type
  • And other similar technical information

These data help the Division understand website usage and improve system performance and user experience.